5 Things You Must Know to Become a Word Wizard

If you are like me, chances are you use Microsoft Word every day. According to the Financial Post, Word and its companion MS Office platforms have 1.2 billion active users worldwide¹. In addition to writing blog articles, you can utilize Word to create books, letters, newsletters, and a variety of other documents². In this article, we will outline five things you must know to become a Microsoft Word wizard.

Whether you are using Word for the first time or the thousandth, you must begin by opening the Word program on your computer². To create a new document, either click the “Blank document” icon to create a blank document or select from a diverse array of templates, including those for resumes and book reports². If you cannot find the correct template on the home screen, click “More templates” to view additional templates².

Once you have opened your Word document, do not forget to save it regularly². This will prevent accidental deletion, as well as file loss in the event your computer’s hardware malfunctions². If you use Microsoft’s OneDrive cloud service, Word automatically saves your documents as you write them². However, if you do not have OneDrive or prefer not to utilize autosave, you must remember to save your document frequently during the writing process². When you are ready to save your file, click the blue disk icon in the upper left corner². If you are saving this document for the first time, you will see a popup window prompting you to provide a name and location for your file². Now that you know how to create and save Word documents, let us explore more helpful Word functions.

(Image courtesy of https://support.microsoft.com/en-us/office/save-a-document-b7f55d8c-d714-4892-8fde-853a82419027)

While arranging text into neatly formatted paragraphs is essential for writing business letters or other professional documents, Word also gives you opportunities to write text anywhere on the page³. Just click any location on the page twice and Word will allow you to start typing there³. By automatically inserting hard returns and tabs, Word lets you turn your document into a digital whiteboard³. If you are a marketing director brainstorming ideas for next year’s advertising campaigns with your colleagues, for example, Word’s type-anywhere function is designed for you³.

As its name suggests, Word’s key emphasis is on helping you create and format text documents for business and personal use alike. However, you can liven up your body copy by inserting graphics such as photos, charts, and Excel spreadsheets. To add an object directly into the page, click Insert > Object³. This opens a dialog box showing the types of objects you can add³. While you can add charts such as bar graphs and pie charts, you can also insert spreadsheets or PDFs into your document³. Then, use the tab along the top to filter several distinct types of images, including stickers and illustrations⁴. Word also lets you insert stock photos directly from the web⁴. To do so, simply click the “Insert” tab, followed by “choose Pictures” ⁴. You will then be able to search for specific photos to feature in your document⁴. Once you have inserted your chosen image into Word, you can bring up the “Picture Format” tab to edit your image directly⁴. With options including Add Alt Text, Color, Corrections, Cropping, and more, the possibilities are endless⁴.

(Image courtesy of https://helpdeskgeek.com/office-tips/embed-an-excel-worksheet-into-word/)

Finally, if you work for an international company or with clients around the globe, chances are you have received documents in other languages such as Spanish, French, or Mandarin Chinese. While you may be tempted to visit Google Translate and copy-paste the entire document to translate it into English before re-copying and pasting it into Word, MS Word has the translation process covered⁴. To translate foreign-language documents into English, or English-language documents into other languages, simply click on the Review tab⁴. Word will then offer to translate your document, which you can accept. However, if this does not work, click the Review tab, and then translate⁴. Word will automatically create a new, machine-translated copy of your document⁴. Keep in mind, though, that this functionality only works if you use Word for Microsoft 365⁴. In short, MS Word helps make global business communication a breeze.

If you are looking to enhance your MS Word proficiency, navitend can help. Our Microsoft Word how-to video series on YouTube features 33 installments, each one providing the necessary skills and knowledge so you can become a Word wizard in no time. We have all the tools you need to create predictably awesome Word documents every day.

Navitend can help you. Call 973.448.0070 or setup an appointment today.

Sources:

¹Financial Post. “Over 1 billion people worldwide use a MS Office product or service” by StackCommerce. Retrieved from https://financialpost.com/personal-finance/business-essentials/over-1-billion-people-worldwide-use-a-ms-office-product-or-service.

²Canto. “How to use Microsoft Word – a complete guide” by Casey Schmidt. Retrieved from https://www.canto.com/blog/how-to-use-microsoft-word/.

³PC Mag. “16 Microsoft Word Tips You Need to Learn Now” by Evan Dashevsky and Jason Cohen. Retrieved from https://www.pcmag.com/how-to/16-microsoft-word-tips-you-need-to-learn-now.

⁴Digital Trends Media Group. “6 Things You Didn’t Know You Could Do in Microsoft Word” by Arif Bacchus. Retrieved from https://www.digitaltrends.com/computing/6-things-you-didnt-know-you-could-do-in-microsoft-word/.

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Testimonials

This IT firm has been extremely patient, helpful and professional and they are immediately available to troubleshoot and solve problems whenever they arise. Highly recommend them!

Kathy

Corey helped me with what I thought would be a minor problem that snowballed in to some complex computer world wizardly stuff and he was so smooth and calming and had it fixed in 15 minutes!! YES!!!! Tuesday crisis obverted!!

Kari

Our company uses Navitend for all its IT needs and every time I've had to ask them for help, they've fixed the issue within hours. Thank you so much!

Chase

De'Ana gave great insight on billing issues. I recommend navitend for all IT services.

Christian

I wanted to personally thank Corey for always helping me with any concerns I have about my software inquiry issues. He is quick with his responses and I am always up to date with all my connectivity. Always a great experience! Thank you!

Blerina

Corey came to my rescue by getting Quick Books working for me. He is excellent at what he does. Very knowledgeable in the Tech field. I don't know what we at Equity Environmental would ever do without him. Thank you Corey!!!!

Lucille

Navitend has been our IT provider for many years and we are so grateful for their hard work. Nate and Vin especially deliver exceptional service and great communication. We highly recommend Navitend for your IT needs.

Behavioral Health Client

Maria

Andrea always goes above and beyond with meeting expectations and customer satisfaction! navitend provides great IT services.

George

I have been working with navitend for 10+ years. Great group of talented professionals!

Anne

Kathy

I am truly impressed by the focus the team places on the requests from our company. Truly an excellent team!!

Josefina

Over the years that Navitend has been supporting my network and hosting our web site they have always been responsive, professional, and highly skilled. On a few occasions, I have turned away other vendors that have tried to get their foot in the door. Very satisfied.

M B

Their support staff is beyond good. They sorted out our company email server migration problem yesterday in record time. It's great to work with a team that has expertise in depth. There are so many one-man-bands out there. It was a good decision to go with the pros.

Steve

navitend has been great with me and my colleagues as we go through a difficult transition to new technology! They are incredibly patient and helpful. I highly recommend them.

Molly

navitend is always providing prompt response, strong technical skills and excellent customer service. Corey, Jeffrey and the other technical support team members are very helpful and user-friendly. Thank you all very much for your fabulous work!

Chenghan

Nicole

navitend has been a great IT partner for our company. Their helpdesk response time is the best I have experienced in my 30 year career. navitend has helped me to have great IT services without the need to have a full time, in house, technician at significant savings to our company.

Bob

Corey was outstanding today in the services he provided - efficient, professional, knowlegable, kind, and understanding with someone who has no clue about computers. Thank you! 😊

Mertie

Corey was a great help to me.

Renita

Bryan

George

Anthony was very helpful and solved all my issues promptly. I appreciate all his hard work. Thank you navitend and Anthony.

Kyle

The tech's at navitend are very knowledgeable and thorough. Corey was patient and kept looking into every avenue until he found the issue and fixed it. Thank you so much you guys are great.

Lisa

Cheryl

Matthew

I appreciate that they didn’t just build the application. They made it better by bringing ideas to the table that not only made for a better user experience, but also kept the development costs down.

Andy

Our company is more efficient and has grown as a result of navitend’s work. navitend helped us get to the next level.

Greg

I highly recommend navitend for their professionalism, integrity, down-to-earth advice and thoughtful recommendations. Every solution that they offer is unique and the most appropriate to their customers' needs.

Paula

Claire

Thanks so much! You are a class act! You and your team have really done an excellent job on this!

Steve The C12 Group in Houston, Texas

navitend has been a life-saver many times for me! They are diligent in troubleshooting problems - until they resolve it. I've worked many times with Corey and he is fantastic - I can count on him to fix all my Outlook and computer problems. Overall, I highly recommend navitend.

Bob

Everyone at navitend I have worked with has offered some of the best customer service I have had. They are patient, knowledgeable and somehow remember my and my colleagues' names. After working with other IT support, I am thrilled my organization is using their services.

Robyn

Stephanie

I cannot say enough about navitend's expertise, customer service, knowledge and professionalism! They have been a great partner with our company for all of our IT needs.

Margaret

The staff at Navitend is very professional and strives to meet the needs of their clients. As a Small Business owner trust and professionalism are keys to conducting business. navitend sets a high standard of ensuring their clients trust their decisions are for the interest of their business.

Christopher

Thanks so much again for taking care of everything in such an expedient manner. It's a pleasure to work with navitend and its staff as always!

Lawrence

Kristin

Jacqueline

Corey is ... an IT genius!!!! This man deserves a major raise and weekly bonuses!!! navitend is my go to for everything IT related, morning noon night and weekends!!! Love this crew!!

Heather

navitend’s expertise helped our firm over the past year to effectively elevate our I.T. game, powering our website into a highly interactive tool. Well done to Frank and his team!

Chuck Steege, CFP®, CEP, President, SFG Wealth Planning Services, Inc.

This company is the best! I feel for the guys that have to help us who are not so tech savvy! Never have I been disappointed at the great service navitend provides! Corey was especially helpful and I highly recommend Navitend for all your IT needs! You will be extremely satisfied!

Thanks so much! You are a class act!
You and your team have really done an excellent job on this!