5 Things You Must Know to Become a Word Wizard

If you are like me, chances are you use Microsoft Word every day. According to the Financial Post, Word and its companion MS Office platforms have 1.2 billion active users worldwide¹. In addition to writing blog articles, you can utilize Word to create books, letters, newsletters, and a variety of other documents². In this article, we will outline five things you must know to become a Microsoft Word wizard.

Whether you are using Word for the first time or the thousandth, you must begin by opening the Word program on your computer². To create a new document, either click the “Blank document” icon to create a blank document or select from a diverse array of templates, including those for resumes and book reports². If you cannot find the correct template on the home screen, click “More templates” to view additional templates².

Once you have opened your Word document, do not forget to save it regularly². This will prevent accidental deletion, as well as file loss in the event your computer’s hardware malfunctions². If you use Microsoft’s OneDrive cloud service, Word automatically saves your documents as you write them². However, if you do not have OneDrive or prefer not to utilize autosave, you must remember to save your document frequently during the writing process². When you are ready to save your file, click the blue disk icon in the upper left corner². If you are saving this document for the first time, you will see a popup window prompting you to provide a name and location for your file². Now that you know how to create and save Word documents, let us explore more helpful Word functions.

(Image courtesy of https://support.microsoft.com/en-us/office/save-a-document-b7f55d8c-d714-4892-8fde-853a82419027)

While arranging text into neatly formatted paragraphs is essential for writing business letters or other professional documents, Word also gives you opportunities to write text anywhere on the page³. Just click any location on the page twice and Word will allow you to start typing there³. By automatically inserting hard returns and tabs, Word lets you turn your document into a digital whiteboard³. If you are a marketing director brainstorming ideas for next year’s advertising campaigns with your colleagues, for example, Word’s type-anywhere function is designed for you³.

As its name suggests, Word’s key emphasis is on helping you create and format text documents for business and personal use alike. However, you can liven up your body copy by inserting graphics such as photos, charts, and Excel spreadsheets. To add an object directly into the page, click Insert > Object³. This opens a dialog box showing the types of objects you can add³. While you can add charts such as bar graphs and pie charts, you can also insert spreadsheets or PDFs into your document³. Then, use the tab along the top to filter several distinct types of images, including stickers and illustrations⁴. Word also lets you insert stock photos directly from the web⁴. To do so, simply click the “Insert” tab, followed by “choose Pictures” ⁴. You will then be able to search for specific photos to feature in your document⁴. Once you have inserted your chosen image into Word, you can bring up the “Picture Format” tab to edit your image directly⁴. With options including Add Alt Text, Color, Corrections, Cropping, and more, the possibilities are endless⁴.

(Image courtesy of https://helpdeskgeek.com/office-tips/embed-an-excel-worksheet-into-word/)

Finally, if you work for an international company or with clients around the globe, chances are you have received documents in other languages such as Spanish, French, or Mandarin Chinese. While you may be tempted to visit Google Translate and copy-paste the entire document to translate it into English before re-copying and pasting it into Word, MS Word has the translation process covered⁴. To translate foreign-language documents into English, or English-language documents into other languages, simply click on the Review tab⁴. Word will then offer to translate your document, which you can accept. However, if this does not work, click the Review tab, and then translate⁴. Word will automatically create a new, machine-translated copy of your document⁴. Keep in mind, though, that this functionality only works if you use Word for Microsoft 365⁴. In short, MS Word helps make global business communication a breeze.

If you are looking to enhance your MS Word proficiency, navitend can help. Our Microsoft Word how-to video series on YouTube features 33 installments, each one providing the necessary skills and knowledge so you can become a Word wizard in no time. We have all the tools you need to create predictably awesome Word documents every day.

Navitend can help you. Call 973.448.0070 or setup an appointment today.

Sources:

¹Financial Post. “Over 1 billion people worldwide use a MS Office product or service” by StackCommerce. Retrieved from https://financialpost.com/personal-finance/business-essentials/over-1-billion-people-worldwide-use-a-ms-office-product-or-service.

²Canto. “How to use Microsoft Word – a complete guide” by Casey Schmidt. Retrieved from https://www.canto.com/blog/how-to-use-microsoft-word/.

³PC Mag. “16 Microsoft Word Tips You Need to Learn Now” by Evan Dashevsky and Jason Cohen. Retrieved from https://www.pcmag.com/how-to/16-microsoft-word-tips-you-need-to-learn-now.

⁴Digital Trends Media Group. “6 Things You Didn’t Know You Could Do in Microsoft Word” by Arif Bacchus. Retrieved from https://www.digitaltrends.com/computing/6-things-you-didnt-know-you-could-do-in-microsoft-word/.

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Testimonials

navitend has been great with me and my colleagues as we go through a difficult transition to new technology! They are incredibly patient and helpful. I highly recommend them.

Molly

I am truly impressed by the focus the team places on the requests from our company. Truly an excellent team!!

Josefina

This company is the best! I feel for the guys that have to help us who are not so tech savvy! Never have I been disappointed at the great service navitend provides! Corey was especially helpful and I highly recommend Navitend for all your IT needs! You will be extremely satisfied!

Kathleen

Nicole

Corey helped me with what I thought would be a minor problem that snowballed in to some complex computer world wizardly stuff and he was so smooth and calming and had it fixed in 15 minutes!! YES!!!! Tuesday crisis averted!!

Kari

The team over at Navitend always takes care of my IT needs. They are quick to respond and patient, no matter how simple my question or need.

Jeremy

Stephanie

Matthew

100% of all expectations met. Don't just consider navitend, choose them and get back to YOUR mission!

C Baker

The staff at Navitend is very professional and strives to meet the needs of their clients. As a Small Business owner trust and professionalism are keys to conducting business. navitend sets a high standard of ensuring their clients trust their decisions are for the interest of their business.

Christopher

navitend has been a life-saver many times for me! They are diligent in troubleshooting problems - until they resolve it. I've worked many times with Corey and he is fantastic - I can count on him to fix all my Outlook and computer problems. Overall, I highly recommend navitend.

Bob

navitend has consistently offered timely, professional, and courteous solutions to our business needs ranging from troubleshooting, purchase and setup of new computers and other advice. They are my 'go-to team' and continue to be a trusted support in our time of need.

Laurie

Over the years that Navitend has been supporting my network and hosting our web site they have always been responsive, professional, and highly skilled. On a few occasions, I have turned away other vendors that have tried to get their foot in the door. Very satisfied.

M B

De'Ana gave great insight on billing issues. I recommend navitend for all IT services.

Christian

Our company uses Navitend for all its IT needs and every time I've had to ask them for help, they've fixed the issue within hours. Thank you so much!

Chase

navitend is a professional IT organization that I would recommend to my clients. Navitend builds strong relationships with their clients to better understand their needs. Navitend is community focused and does work to support local charities. Overall a great company.

Michael

Corey is the best there is at his job! He fixes everything with no problem. It's amazing to have someone to trust. GO COREY 😊

Grace

JP and Corey are always so helpful!

I recently had to work from home for the first time, and Corey at navitend provided EXCELLENT service. He was patient, kind, and followed through on all the details!

Penny

Everyone at navitend I have worked with has offered some of the best customer service I have had. They are patient, knowledgeable and somehow remember my and my colleagues' names. After working with other IT support, I am thrilled my organization is using their services.

Robyn

Rick dedicated 2+ days of helping my facility with the install of new printers. This team is fantastic!

Lori

We have used Navitend for many years. They are always very responsive and helpful. If you are frustrated with your current provided, you should definitely contact Navitend.

Robert

Andrea always goes above and beyond with meeting expectations and customer satisfaction! navitend provides great IT services.

George

This company provides IT service for my firm. They respond quickly and have always helped me navigate and fix whatever issue I am having. Corey, Jay and others - and others - all are excellent. Highly recommend.

Nancy

We've dedicated our lives to growing our retail and ecommerce business and it's a relief to have found a company like navitend who treats our business likes it's their own. navitend's personal approach to project management and problem solving are top-notch.

Stamatis, Co-owner Twisted Lily, Fragrance Boutique and Apothecary

Bryan

Best costumer service!! They are the nicest and most patient people. I highly highly recommend!!!!

Stephanie

Brian

I appreciate that they didn’t just build the application. They made it better by bringing ideas to the table that not only made for a better user experience, but also kept the development costs down.

Andy

The tech's at navitend are very knowledgeable and thorough. Corey was patient and kept looking into every avenue until he found the issue and fixed it. Thank you so much you guys are great.

Lisa

Very nice guy and very good service from Corey navitend at Bon Chef.

Maria

Jacqueline

We wholeheartedly recommend navitend for their exceptional IT solutions and services; they have undoubtedly earned our trust and loyalty for future endeavors.

Benjamin

I highly recommend navitend for their professionalism, integrity, down-to-earth advice and thoughtful recommendations. Every solution that they offer is unique and the most appropriate to their customers' needs.

Paula

Their support staff is beyond good. They sorted out our company email server migration problem yesterday in record time. It's great to work with a team that has expertise in depth. There are so many one-man-bands out there. It was a good decision to go with the pros.

Steve

Corey and the group at navitend are always so helpful and do everything they can to help. Thanks for your professionalism and continued help.

Robin

I have been working with navitend for 10+ years. Great group of talented professionals!

Anne

I wanted to personally thank Corey for always helping me with any concerns I have about my software inquiry issues. He is quick with his responses and I am always up to date with all my connectivity. Always a great experience! Thank you!

Blerina

navitend was great and my experience was beyond excellent. Very professional, courteous, and responded in a timely manner. They go above and beyond for their clients. They are a pleasure to work with. Kudos to the navitend Team - keep up the great job!

Ann

Denise

Thanks so much! You are a class act!
You and your team have really done an excellent job on this!